Choros Space Booking

Q: Why is it called Choros?

Choros (pronounced kōrōs) is a Greek word that means “round dance”. In ancient Greek, it also meant the place or enclosed space where a dance took place. Extending this to the group of people coming together for a collective performance gives us the word “chorus”. We chose the name Choros because we believe that the value of any space is tied to the experience inside it. Let us help you optimize that experience.

Fast, contactless space booking on your own phone for meeting rooms and other shared spaces. No room signs to buy and install. No apps to download. No hassle.

Choros gives you all the features of room signs without any hardware, cabling or apps. Use your own smartphone to see if a space is available, see the schedule, book it, find available rooms and much more. You don’t have to download or log into anything. Booking space has never been easier.

Choros lets you scan and book shared spaces using your smartphone camera. No app required.

See room schedules and availability on your smartphone

Easily extend, end and cancel bookings right from your smartphone without an app

Quickly search for other nearby rooms or desks, and instantly see availability

Choros uses WebAR on your phone to overlay options in your camera view. Our simple, user-friendly interface makes booking fast and easy

Use Choros to book and manage any type of shared space - meeting rooms, desks, parking, lockers - anywhere people need to make a reservation

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NO MORE
ROOM SIGNS

Skip the expense, infrastructure and installation hassle

NO APPS REQUIRED

Users don’t have to download anything, just scan a QR code to book

BYOD
SOLUTION

Takes advantage of native AR support on all modern iOS and Android devices

BOOK ANY SHARED SPACE

Use for meeting rooms, desks, lockers, parking – any shared space

CALENDAR INTEGRATION

Seamlessly integrates with Office 365 and CollegeNET/25Live

CLOUD SUBSCRIPTION

Affordable licensing and a user-friendly dashboard to manage your spaces

Skip the Room Signs

Installing room signs throughout an organization takes money, time and infrastructure. With our Choros AR space booking platform, you get all the functionality of a room sign without having to buy hardware or worry about how to provide power and network to shared spaces.

Simply set up your spaces in our cloud-based platform, then place QR codes near meeting rooms, desks and other shared places to let people quickly scan to book. Choros overlays options in the camera view using native AR support for smartphone cameras, so you don’t have to coax employees to download any apps or install any software.

Because Choros uses AR tech, space booking is faster than in any software system. It also gives users an immersive experience using a contactless solution. And because there are no room signs or cabling, it saves you significant screen and installation costs, and supports sustainability efforts.

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Get all the features of a room sign without the expense
No special hardware required; no apps to download
Let people book spaces using their own device (BYOD)
Uses native AR smartphone tech and simple QR codes
See availability, schedules, capacity, amenities and more
Book, extend and end reservations on your smartphone
Search for and book other available spaces on the spot
Easily integrates with your calendars to avoid double bookings
Reduce waste and energy consumption for sustainability
Pair with ultra-low-power availability lights and epaper signs for a sustainable space management system

Thinking of using Choros as a desk booking system? Try our EPS 42 Epaper Sign.

This pocket-sized, wireless and battery-powered E Ink sign is an affordable solution to show reservations for desks or any shared space. The small 4:3 displays weighs just three ounces for easy mounting using 3M Command Strips. Use EPS 42s to show desk reservations or display QR codes so Choros users can quickly scan and book.

Learn more

Epaper desk signs make workspace reservations easy for a more efficient hybrid workplace.

Scan, Book & Go

HOW IT WORKS

Whether you have meeting rooms, use hotdesk booking in a flexible workplace or want to let people reserve the breakroom ping pong table, all it takes is a simple QR code at the space.

Using any Android or iOS smartphone, scan the QR code to see if the space is available or booked. You’ll also see upcoming reservations in that space, capacity, AV resources and amenities. If a space is busy, you can search and book nearby spaces without having to walk around or scan another QR code. You can also see 3D previews of rooms and what’s in them.

Just enter a name, time and an optional four-digit PIN to finish booking a space. Once done, you can easily extend your booking, end it early or cancel it altogether. And the reservation data is immediately shared with your Office 365 or CollegeNET/25Live calendar.

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Manage all of your shared spaces, calendar integrations and users in a cloud dashboard

Easy Admin

CLOUD HOSTED

Using our cloud-based admin panel, you can manage your calendar integrations and add licenses for meeting rooms, workspaces and “other” spaces, with custom names and descriptions. Define the building, floor and more.

Let people know what’s in the space so they can choose the right AV tools and amenities for what they need to accomplish. Show icons for meeting rooms like phone, projector, video conference, coffee, etc. Let people booking a workspace see if it has a standing desk, PC or Mac dock, dual monitors, etc. And you can mark all shared spaces that are accessible.

Organize your spaces and users by your own organizational structure, defining organizations and suborganizations to group information for streamlined access and management.

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See Availability at a Glance

Choros provides all the scheduling perks of a room sign, and our availability lights let you instantly see which of your meeting rooms and other shared spaces are open (green) or booked (red). These sleek units are small, lightweight and provide 360° visibility.

The Choros platform keeps track of reservation start and end times, and changes availability light colors for Choros bookings made in advance or at the door. The lights are updated by a compact, low-power LoRaWAN® gateway that’s preconfigured to support your availability lights right out of the box.

With a PoE adapter, availability lights can likely be powered by your existing PoE infrastructure. The ultra-low-power lights use a maximum of 0.6 watts of power. Outside of normal hours, they go into standby mode, showing no color and using only .08 watts. This makes them an outstanding option for sustainability and a smart choice for LEED-certified buildings.

Choros Availability Light

LoRaWAN® Class C Device
Size: 1.75 x 1.75 x 1.75 inches
Weight: 2.5 ounces
Power Consumption: max of 0.6 watts
Power Connection: USB Type A, included power adapter, or PoE adapter (optional)
Mounting: by double-sided tape or with optional mounting bracket

Let’s Discuss Your Space Booking Plan

Choros availability lights are lightweight, easy to mount anywhere, and use a maximum power of only 0.6 watts.

Choros availability lights let you instantly see if meeting rooms and other shared spaces are available or busy.

LoRaWAN® Gateway

External antenna
US902-928, EU863-870 and AU915-928 LoRaWAN® bands supported for different regions
Size: 4.5 x 4.5 x 1.6 inches
Weight: 13 ounces
Power Consumption: less than 7 watts

Doesn’t Visix Sell Room Signs?

Yes, but we think AR is the future of interacting with shared spaces. It’s a more user-friendly, cost-effective and sustainable approach that can easily be extended to all the shared spaces your organization would like to make bookable. However, if you’d like to combine Choros with room signs in your facility, we’re happy to walk through options with you.

FREE WHITE PAPER:
Meeting & Space Management Tips

Whether you call it a flexible workplace or hybrid workspace, managing meeting rooms, seating and other shared spaces has changed drastically over the last few years. Get practical tips to better manage your meetings and workspaces, and improve the space sharing experience.

Download Now

Download our free meeting and space management tips white paper for practical advice

Frequently Asked Questions

What kind of spaces can I book in Choros?

You can set up as many spaces as you like in one of three categories: meeting rooms, workspaces and “other”, along with their location and amenities information. There’s no limit to the number or type of spaces you can add to the system, so consider every space that might need reservations – collab areas, huddle spaces, parking spaces, personal lockers, bike racks, etc.

Can I use my own calendar?

Yes. Choros integrates seamlessly with Office 365 and CollegeNET/25Live right now, so reservations made using Choros are instantly shared with your calendars and vice versa. This keeps everyone up-to-date and avoids double bookings and confusion. We’ll be adding other calendar integrations to our space booking solution soon!

How much training does Choros require?

Choros is so easy to use, your employees won’t need any formal training. Once they scan a QR code, the onscreen prompts will walk them through the space booking process in just seconds. Setting up your spaces in the cloud-based dashboard is just as intuitive.

What do users have to download?

Nothing. This is a BYOD (Bring Your Own Device) solution, so people use their own phones to scan and book rooms. There’s no app to download, so users don’t have to worry about compromising their phone’s security or adding bloatware they don’t want. There’s also no password to remember since they don’t have to log in to an online portal or calendar system. All of this speeds up booking and simplifies user adoption.

What do I get when I purchase Choros?

There’s a base cloud subscription for hosting the server application where you configure and manage your spaces, users and calendar integrations. You then pay a small subscription license for each space you add. Because the platform is hosted, there’s no monitoring or maintenance burden on your team. We’ll take care of all of that.

How do I get the QR codes for my spaces?

Our server application will produce a unique QR code for each of your spaces when you configure them. You can display that QR code at the space by printing it on paper or stickers, incorporating it into room placards or showing it on small epaper signs.

How does AR work?

AR stands for Augmented Reality, which is a technology that overlays digital information like images, videos and 3D models onto the real-world environment. It uses a device’s camera and sensors (usually a smartphone or tablet) to track the user’s position and orientation in the physical world. It then superimposes digital content onto the user’s view of the real world. Choros uses WebAR to overlay space booking options over a user’s camera view of your own facility, giving them a more immersive experience.

Why is it called Choros?

Choros means “dance” in Greek. In Ancient Greek, it also meant the enclosed space where a dance took place. People coming together for a collective performance gives us the word “chorus”. We chose the name Choros (pronounced kōrōs) because we believe that the value of any space is tied to the experience inside it. Let us help you optimize your experience.