THE STUPIDLY SIMPLE WAY TO SHOW BOOKINGS IN A FLEXIBLE WORKPLACE

Use wireless ePaper room and desk signs to display data from your existing calendar system.

  • EPS 125 epaper room sign showing schedule with QR code for booking rooms
  • E Ink desk signs let you show desk reservations for hybrid offices on wireless displays
  • EPS 74 epaper paper room signs show meeting room reservations and schedules in black, red and yellow ink
  • small epaper sign attached to the edge of a desk for workspace hoteling
  • Use epaper room signs to show schedules outside conference rooms, office hoteling, collab spaces and more.
  • EPS 42 epaper signs are just 3.3 x 2.5 inches so they can be used for any shared space
  • photo of man's hands working on laptop with e-paper desk sign attached to side of desk showing desk reservation
  • Use any of our electronic paper signs as digital name plates for office doors, desks and more

    • Finally, an affordable, scalable, and hassle-free way to show schedules and reservations across hundreds of desks, rooms, and workspaces.

    • Wireless and lightweight.
    • Battery-powered for up to five years.
    • Choose from four sizes.
    • Easy to mount on any surface.
    See How It Works Get a Quote
    NO NEW SCHEDULING SOFTWARE

    Publish room schedules and space reservations from your own app:

  • Visix digital conference room signs show calendars from Exchange and Exchange 365
  • Visix room signs show calendars and schedule data from Office 365
  • Visix digital room signs show calendars from EMS and EMS Platform Services
  • Visix conference room signs show calendars and schedule data from Google Calendar
  • Visix digital meeting room signs show calendars from 25Live by CollegeNet
  • Visix electronic room signs show calendars from Delphi by Amadeus Hospitality
  • Visix meeting room signs show calendars and schedules from Astra Schedule by Ad Astra
  • Share reservations and booking QRs from Tango Reserve by AgilQuest
  • Show calendar data from Mazevo software on digital signs and meeting room signs
  • Show Maptician reservations on EPS signs
  • Show bookings from OfficeSpace on our epaper room & desk signs
    • STOP THE SCRAMBLE FOR SPACE

    The Future of Workspace Management is Here

    Managing a modern office is chaotic. You’re constantly juggling room reservations. Employees waste time searching for available desks. And the cost and complexity of traditional signage solutions are a nightmare. Electronic paper signs solve all of these problems in four powerful ways:

    Stop the confusion at conference room doors.

    • Show real-time event and room schedules
    • Sync with your calendar system automatically
    • Instantly see which rooms are free or occupied
    • Reduce time wasted searching for available spaces
    See Specifications Start a Conversation
    EPS 125 ePaper room sign showing meeting schedule - mounted on glass outside a conference room

    Transform hot desking from frustration to simplicity.

    • Show real-time desk availability at a glance
    • Display QR codes for instant booking at the workspace
    • Use ePaper desk signs for seats, lockers, and more
    • Perfect for flexible and hybrid work environments
    See Specifications Schedule a Demo
    EPS 42 ePaper desk sign shows workspace reservation info in white, black, red and yellow ink

    Keep office identification current without the hassle.

    • Show names, titles, and departments on screens
    • Update employee information instantly across your facility
    • Eliminate expensive reprinting and manual updates
    • Digital nameplates reflect a modern, dynamic workplace
    See Specifications Request Pricing
    ePaper wireless sign mounted on wall outside hybrid office showing office hoteling reservation in black, red and yellow ink.

    Cost-effective displays for targeted messaging in tight spaces.

    • Perfect for small areas where large screens won’t fit
    • Show static images of evergreen content
    • Ideal for doorways, elevator banks, and narrow hallways
    • Easy-to-read from any angle in any lighting
    See Specifications Contact Us
    EPS 125 small ePaper sign used as digital signage in offices - showing mission statement
    WHY CHOOSE VISIX?

    Trusted by Workplace Leaders for Over 45 Years

    Since 1980, we’ve helped thousands of businesses, campuses, and facilities transform their visual communications and space management systems to streamline operations and create better workplace experiences. Our enterprise-grade solutions and dedicated support teams ensure your success from day one through years of reliable operation.

    Learn more about Visix →

    YEARS IN BUSINESS
    Proven stability and continuous innovation
    YEARS OF EPAPER EXPERTISE
    Deep specialization in ePaper deployments and best practices
    EPAPER SIGNS DEPLOYED
    Real-world experience across diverse environments
    CUSTOMER SATISFACTION
    Exceptional support and product reliability
    REIMAGINE YOUR WORKSPACES

    Top 8 Reasons to Switch to ePaper Signs (and Never Look Back)

    Smart facility and workplace experience managers are already seeing real ROI with Visix ePaper signs – boosting productivity while slashing operating costs. Imagine a “set it and forget it” solution that both empowers employees and simplifies space management. Here’s why it’s a no-brainer:

    1. Unbeatable Scalability: From One Desk to Thousands

    While competitors struggle with large deployments, our system is engineered for enterprise space management. Effortlessly display scheduling for hundreds of rooms and thousands of desks across your entire organization. Adding 50 or 500 more EPS units is mostly placement and assignment  – not infrastructure work to bring power and network to each workspace.

    2. Five-Year Battery Life: Engineered for Flawless Operation

    Our signs only use power when the display changes, giving them an incredible 5+ year battery life with standard, field-replaceable CR2450 cells. That means no more maintenance headaches, constant battery replacements, or chargers cluttering your space. Designed for 10+ years of service life, this longevity reduces refresh cycles and waste while saving you time and money.

    3. Zero Disruption Installation: No Wires, No Worries

    Forget expensive cabling and complex installations. Our ePaper signs are wireless, lightweight, and can mount anywhere in minutes using 3M Command Strips or provided mounts – no outlets, USB hub clutter, or cable routing required. EPS signs run on batteries, so workspaces stay clean and professional. It’s so easy, you can do it yourself without contractor costs.

    4. Zero IT Headaches: Enterprise-Grade Security & Integration

    Our EPS solution seamlessly integrates with your existing scheduling software and workplace management platforms. Centralized management pushes updates over RF throughout the day without user intervention. The dedicated EPS network boosts reliability and keeps thousands of endpoints off enterprise Wi-Fi, reducing congestion and eliminating credential headaches.

    5. Budget-Friendly: Affordable and Lower Total Cost of Ownership

    Provide a premium experience without the premium price tag. Our ePaper signs are significantly more affordable than tablet-based room signs, with lower ongoing OpEx and proven ROI. No AC power runs, long service life, fewer help-desk tickets, and fewer network endpoints to manage mean you can outfit your entire facility without breaking the budget or overwhelming IT.

    6. Eco-Friendly: A Tangible Commitment to Sustainability

    Show commitment to sustainability while improving operations. ePaper signs have the lowest environmental impact of electronic displays, using 99% less energy than traditional digital displays and eliminating paper schedules. With years-long batter and service life, you’re reducing electronic waste while cutting energy costs. It’s a win for your bottom line and the planet.

    7. Empower Employees: A Frictionless Workplace Experience

    High-contrast, paper-white readability stays crisp from any angle, letting employees easily find space at a glance. Screen data remains readable even without power, and QR codes enable instant booking at the sign. Because EPS signs mount anywhere (desk edges, partitions, walls, glass), findability scales across your workplace, reducing frustration and boosting productivity.

    8. Fully Customizable: Match Your Brand and Your Style

    Our signs are not only functional but also beautiful. Choose from a variety of screen templates or customize onscreen designs. Customize faceplates to match your brand and office décor with raised room numbers and braille for accessibility. With flexible mounting options and sleek design, EPS enhances your workplace design while delivering the functionality your team needs.

    MORE INTELLIGENT WORKPLACE OPERATIONS

    Wouldn’t It Be Smart to Take a Look?

    EPS 27 ePaper sign mounted on edge of desk to show workspace reservation
    EPS 42 ePaper workplace sign mounted on wall near a desk with a laptop and coffee mug
    EPS 74 ePaper room sign mounted on glass with custom architectural faceplate
    EPS 125 ePaper meeting room sign with custom branded faceplate mounted on wall

    Let us show you how our ePaper signs can transform your workplace. Schedule a quick, no-obligation demo with one of our experts today.

    Schedule a Consultation
    EPS SPECIFICATIONS

    Scalable ePaper Signs for Enterprise Workspace Management

    The right sign for every space. All on one system.
    Create a complete scheduling ecosystem by combining different signs for desks, offices, and conference rooms – all managed seamlessly on a single platform.

    EPS 27
    EPS 42
    EPS 74
    EPS 125
    small ePaper sign with QR code on screen for desk hoteling in offices - mounts to desk edge
    EPS 42 ePaper workstation signs with QR code for workspace reservations in a flexible workplace
    EPS 74 ePaper meeting room sign with schedule, logo and QR code on screen
    EPS 125 ePaper sign showing meeting room schedule

    Display size: 2.4″ x 1.2″
    Resolution: 296 x 152
    Orientation: Landscape
    Dimensions: 3.1″w x 0.6″h x 1.7″d
    Weight: 1.3 oz.
    Power: 2 ea. CR2450 batteries
    Mounting: Mount provided for placement underneath desk edge
    Faceplate: Dark grey or white plastic bezel

    Display size: 3.3″ x 2.5″
    Resolution: 400 x 300
    Orientation: Portrait or Landscape
    Dimensions: 3.9″w x 3.3″h x 0.5″d
    Weight: 3 oz.
    Power: 4 ea. CR2450 batteries
    Mounting: 3M Command Strips
    Faceplate: Dark grey or white plastic bezel; custom faceplates available

    Display size: 6.4″ x 3.85″
    Resolution: 800 x 480
    Orientation: Portrait or Landscape
    Dimensions: 7.15″w x 4.8″h x 0.75″d
    Weight: 10 oz.
    Power: 6 ea. CR2450 batteries
    Mounting: Detachable adapter with screw holes
    Faceplate: Dark grey or white plastic bezel; black plastic frame included; custom faceplates available

    Display size: 9.78″ x 7.8″
    Resolution: 1304 x 984
    Orientation: Portrait or Landscape
    Dimensions: 8.7″w x 10.9″h x .47″d
    Weight: 16 oz.
    Power: 1 ea. 4800 mAh lithium polymer (or LiPo) battery
    Mounting: Detachable mounting adapter with screw holes
    Faceplate: Dark grey or white plastic bezel; custom faceplates available

    EPS RF transmitter
    Get specifications for the Visix EPS RF Transmitter to drive ePaper conference room signs

    Dimensions: 6.2″w x 4.5″l x 1.4″h
    Power: 1 x 10/100Mbit Ethernet port, Industry standard IEEE 802.3af PoE specification; 1 x DC power input (optional)
    RF Communication: IEEC 802.15.4a compliant
    RF Frequency: 915MHz ISM Band 2-way wireless
    LEDs: Power, connection and Ethernet activity
    Mounting: Integrated wall/ceiling mount

    Frequently Asked Questions (FAQ)

    If you can’t find the answers you’re looking for, or would like more specifications and pricing, please contact us today. Why wait?

    EPS deployments can be up to 75% less than LCD signs. ePaper delivers 5+ year battery life with zero power infrastructure, dramatically reducing IT overhead and total cost of ownership. Multiple sizes to fit any space, perfect readability in any lighting, and hands-off management means ePaper provides superior value compared to powered displays.

    Need touchscreen interaction? Check out our Connect solution. But for most deployments, ePaper delivers better ROI.

    Yes! EPS promises seamless integration with your existing calendar systems and workplace management platforms. No data migration or system replacement required – the signs simply display your current scheduling data. This preserves all the analytics workflows and reporting systems your organization depends on for smarter real estate and hiring decisions. EPS signs support data from:

    • Microsoft Exchange
    • Office 365
    • EMS & EMS Platform Services
    • Google Calendar
    • 25Live by CollegeNET
    • Delphi FDC (Amadeus)
    • Astra Schedule by Ad Astra
    • Tango Reserve by AgilQuest
    • Mazévo
    • Maptician
    • OfficeSpace Software
    • Text file (data exported from platforms not listed)

    Our Conference application pulls schedule data from your existing calendar and booking systems, then passes that information to the EPS Management Suite. The Management Suite automatically populates screen templates with your schedule data and generates the display graphics. These graphics are then transmitted via your network to RF transmitters, which wirelessly push updates to the appropriate signs throughout the day. The entire process is automated, so any changes in your scheduling system appear on the relevant signs without manual intervention.

    Your choice. We can recommend on-site server specifications, but most clients choose cloud hosting to take advantage of our 24/7 monitoring and automatic updates with zero server maintenance burden on your IT team.

    Absolutely. Start with a few signs for testing, then easily scale to hundreds or thousands of spaces without costly or time-consuming infrastructure changes. The system manages multiple locations and calendar systems from one installation, so you can pilot one floor and then expand building wide. Many customers start with 10-20 signs and grow to hundreds once they see the benefits. Perfect for phased rollouts and budget-conscious deployments.

    RF coverage extends approximately 150 feet per transmitter, with range extenders available for larger deployments. The major advantage: no network drops, PoE cabling, or power infrastructure required at sign locations. This makes retrofits and space reconfigurations significantly easier and more cost-effective.

    Our EPS wireless communications protocol has been designed with security in mind. One-way RF communication prevents any upstream traffic onto network computers and consequently offers no path onto the client IP network infrastructure. The dedicated RF frequency avoids Wi-Fi network congestion and doesn’t compete with other wireless infrastructure.

    EPS offers industry-leading 5+ year battery life since power is only consumed when the display updates. Signs maintain 100% uptime because the image persists even without power, unlike traditional LCD screens. Hardware is engineered for 10+ year service life with field-replaceable batteries that minimize service calls and operational disruption.

    Mounting accessories are included for immediate deployment. Installation requires only basic screws or 3M Command Strips – no special tools or contractor expertise needed. The lightweight signs mount easily on walls, desks, glass, partitions, and other surfaces, allowing your facilities team to handle the entire rollout.

    Our signs adapt perfectly to any workplace model – hot-desking, hybrid work, you name it. ePaper is perfect for flexible workspaces using shared desks, workstations, offices, and meeting rooms. Since there are no cables to relocate, you can reconfigure layouts instantly. Battery operation means immediate deployment anywhere in your facility. The system scales seamlessly from small pilot programs to enterprise-wide flexible seating initiatives.

    ePaper signs eliminate the frustration of hunting for available spaces. Employees instantly see room and desk availability at a glance, book spaces via QR codes on their phones, and navigate unfamiliar layouts easily when working in-office. The signs adapt quickly to changing hot-desking arrangements and remain visible even during power outages, ensuring space information is always accessible in dynamic hybrid environments.

    Yes. Since E Ink signs support images, simply include a QR code that routes to your existing booking system – no new user accounts, apps, or training required. For enhanced user experience, consider pairing EPS signs with Choros mobile space booking to let employees reserve shared spaces and assets from their phones without additional apps or logins.

    You can frame your electronic paper room signs with attractive faceplates with your own unique design. This maintains your professional workplace aesthetic while delivering the functionality your teams need. Size, shape, and graphics are all up to you, so the possibilities are endless. See our gallery for faceplate examples.

    Most customers see ROI within 6-12 months through reduced IT support costs, eliminated paper printing, lower energy consumption, and optimized space utilization. The long battery life and minimal maintenance requirements deliver significant ongoing savings and TCO compared to powered displays, while better space visibility helps optimize real estate usage and improve employee productivity.

    Contact Us for a FREE DEMO Today! Get Started