Overview

digital signage for meeting rooms

Interactive Conference Room Signs from Visix

You’ve installed a digital signage system. You’ve mastered your room scheduling application. But there’s still a piece missing – how do they fit together?

Visix is the first digital signage company to offer a full line of room signs with scheduling options that tie it all together.

Whether you want to simply show room schedules or employ a fully-integrated office hoteling and digital signage solution, our diverse room sign line lets you schedule space from any location at any time and keep your entire workforce in sync.

Since all of our room signs can be fed by a single scheduling application, space booking is the same whether people are in a home office, on the road or within an office hoteling environment. The calendar is consistent and up-to-date everywhere, no matter who changes it or from where.

Our room signs support data from popular event management systems, including:

  • Microsoft Exchange and Exchange 365
  • EMS by Dean Evans & Associates
  • Google Calendars
  • R25/25Live by CollegeNET
  • Delphi by Newmarket
  • Text file import

 
Optimized Workplace. Flexible Workforce.

MeetingMinder™ meeting room signs display your schedules and other digital signage content outside conference rooms or shared workspaces, letting employees and visitors see their space options instantly while staying up-to-date with daily announcements.

  • Show schedules for one or more rooms
  • View room availability in real time
  • Reserve rooms right at the room sign
  • Show content full-screen, within scheduling frame or via RSS
  • Display greetings and announcements
  • Provide wayfinding information and interactive maps
  • Keep everyone informed with news, weather and RSS feeds
  • Present live, streaming content from your network
  • Playback videos and other animated content
  • Deliver critical alert notifications
  • Use Power over Ethernet or battery-powered signs to save cabling

 
Visix room signs accommodate all types of shared spaces, and all of our room signs can be used together in the same facility and integrated with our other digital signage solutions.

Touch Room Signs

digital sign first, room booking second

Interactive Meeting Room Signs from VisixOur Touch interactive room signs are a perfect way for organizations to extend their digital signage.

AxisTV content management software lets you create, import, schedule and publish a wide range of digital media, mass alerts and calendar schedules to your room signs.

You’ll see room availability at a glance with our large on-screen status light, and availability lights on each side that shine green when the room is available and red when it’s not.

  • See room status instantly with availability lights
  • Use PoE+ via network switch or injector
  • Choose from 10- or 15-inch models
  • Easily recess or surface mount out of the box
  • Display digital signage content, including alerts
  • Book meetings right at the room sign

 
Touch interactive room signs show bookings from a variety of popular calendar data sources, including:

  • Microsoft Exchange and Exchange 365
  • EMS by Dean Evans & Associates
  • Google Calendars
  • R25/25Live by CollegeNET
  • Delphi by Newmarket
  • Text file import

 
If you’re using Microsoft Exchange or EMS by Dean Evans & Associates, you can create a walk-up reservation with only a few touches to the screen. To schedule the room, just touch “Reserve” and set the time and meeting length. Optionally, a four-digit PIN can be set to protect your reservation from being erroneously canceled or modified. Walk-up reservations are immediately shared with your calendar application to avoid double-bookings.

Interactive Meeting Room Sign Recessed

Touch Room Sign Recessed in Wall

For rooms where walk-up reservations aren’t appropriate, any Touch room sign can run in non-interactive mode, so digital signage content and schedules are displayed full-screen. Interactive and non-interactive room signs can also be used together in the same facility.

These Power over Ethernet (PoE+) room signs allow you to run one Ethernet cable to the room sign to supply both power and data, so you don’t have to worry about concealing power bricks. Both our 10- and 15-inch Touch models can be surface mounted or recessed in walls, and are ready to be mounted right out of the box without any additional hardware.

We’re happy to provide pricing and specifications for individual units, facility packages, or integrated solutions combining Touch room signs with our RoomBoard™ and custom interactive wayfinding maps.
 
 
MeetingMinder™ Touch10 Interactive PoE Room SignMeetingMinder™ Touch10
Display size: 10.4-inch TFT with LED backlight and availability lights
Resolution: 800 x 600 (4:3 aspect ratio)
Dimensions: 10.45w x 8.37h x 1.45d inches
Weight: 3 lbs 11 oz
Network: 10/100/1000 Ethernet
Power: PoE+ (optional PoE+ Power Injector available)
Mounting: On-wall or in-wall
 
 
 

MeetingMinder™ Touch15 Interactive PoE Room SignMeetingMinder™ Touch15 
Display size: 15-inch TFT with LED backlight and availability lights
Resolution: 1024 x 768 (4:3 aspect ratio)
Dimensions: 15.91w x 12.60h x 1.45d inches
Weight: 7 lbs 15 oz.
Network: 10/100/1000 Ethernet
Power: PoE+ (optional PoE+ Power Injector available)
Mounting: On-wall or in wall
 
 
 

MeetingMinder™ 1000i 
MeetingMinder™ 1000i Meeting Room SignDisplay size: 10.1″ LED LCD
Resolution: 1366 x 768 (16:9 aspect ratio)
Dimensions: 10.35w x 6.69h x 1.49d inches
Weight: 3.2 lbs.
Network: 10/100/1000
Power: External, 65W, Power over Ethernet adapters included
Mounting: Wall mount not included, VESA 75mm
Optional: Wireless 802.11 b/g/n

Connect Room Signs

room booking first, digital sign second

MeetingMinder™ Meeting Room Sign FeaturesOur 10-inch Connect room sign is the ideal option to show schedules outside each meeting room and allow people to book space on the go. You’ll see room availability at a glance with side lights that shine green when the room is available and red when it’s not.

Use our full-screen application to view room availability with day and week calendar views. The interactive screen lets you book space right at the room sign, and those reservations are immediately shared with your calendar application to avoid double-bookings.

If you don’t want to limit yourself to schedules only, Connect provides the option to pull in digital signage messages via RSS. As long as your content management application will export an RSS image playlist, you can show those messages on your Connect signs.

This versatile display shows data from:

  • Microsoft Exchange and Exchange 365
  • EMS by Dean Evans & Associates
  • Google Calendars

 
Just like our Touch signs, Connect signs can be surface mounted or recessed, and have Power over Ethernet capabilities, so you don’t have to worry about concealing power bricks.

MeetingMinder™ Connect10 Interactive PoE Room Sign
MeetingMinder™ Connect10
Display size: 10.4-inch TFT with LED backlight and availability lights
Resolution: 800 x 600 (4:3 aspect ratio)
Dimensions: 10.45w x 8.37h x 1.45d inches
Weight: 3 lbs 11 oz
Network: 10/100/1000 Ethernet
Power: PoE+ (optional PoE+ Power Injector available)
Mounting: On-wall or in-wall

E-Paper Signs

affordable electronic paper signs

Electronic Paper Signs (EPS)Replace printed schedules with sleek, affordable electronic paper signs that are always up to date.

  • Economical choice for displaying room schedules
  • Wireless and battery-powered
  • Display schedules for meeting rooms, classrooms, training rooms and more
  • Show workspace reservations for office hoteling
  • Save time, money and waste by replacing printed schedules

 
Electronic Paper Signs from VisixOur electronic paper signs (EPS) are the most cost-effective option to display current schedules outside your shared spaces – an inexpensive, wireless and battery-operated solution from Visix.

These attractive 7-inch displays can be placed virtually anywhere because they don’t require any cabling. Easily mount them outside meeting rooms, classrooms, training rooms or any other space you reserve. You can also attach them to desks or cubicles used for workspace hoteling.

Electronic Paper Signs for Office HotelingEPS room signs are updated wirelessly via RF communication designed to minimize battery usage. A sign’s batteries are only activated when information changes, which allows batteries to last up to three years or 10,000 updates.

Calendar changes are delivered to EPS room signs throughout the day without any user intervention, so you no longer have to manage outdated paper schedules.

EPS room signs show data from most event management systems, including:

  • Microsoft Exchange and Exchange 365
  • EMS by Dean Evans & Associates
  • Google Calendars
  • R25/25Live by CollegeNET
  • Delphi by Newmarket
  • Text file import

 
An EPS system can be used in conjunction with other Visix room signs and digital signage products, or as a completely stand-alone solution.
 
 
How it works

Electronic Paper Signs System Diagram

Our Conference application pulls together schedules from a variety of calendar programs, taking care of integration with the scheduling system you’re already using. It supports multiple event management systems – and multiple instances of those systems – in the same installation, so it can easily support all the systems across an organization.

EPS Management software applies schedule data to selected templates and pushes updates to EPS room signs via RF transmitters. The software can also be used to check the status of room signs, check battery power levels and to deploy additional room signs.

EPS signs come with a stylish black faceplate and custom designs are also available. Custom faceplates can include raised room numbers, braille, different material finishes and your organization’s logo.

MeetingMinder™ EPS7
Display size: 5.2 x 3.9 inches
Resolution: 480 x 360 (4:3 aspect ratio)
Dimensions: 6w x 4.75h x .8d inches
Weight: 8 oz
Power: 3 AAA batteries
Network: 915MHz ISM Band 2-way wireless
Mounting: Holes on back of enclosure
Faceplate: Black plastic faceplate included; custom faceplates available

EPS RF Transmitter
Dimensions: 7.5w x 5h x 1.75d inches
Power: Power over Ethernet (PoE) or DC power (adapter included)
RF Communication: IEEC 802.15.4a compliant
RF Frequency: 915MHz
LEDs: Power, connection and Ethernet activity
Mounting: Optional holder available

Conference and EPS Management applications require a PC running Windows 7 or higher, or Windows Server 2008 or higher, and 4GB memory.

RoomBoard™

touchscreen meeting management

Whether you’re looking for a meeting, or looking for a place to meet – our interactive RoomBoard™ gives you a robust self-service room management solution that can stand alone or easily integrate with our MeetingMinder™ Touch room signs.

RoomBoard™ is a one-stop touchscreen wayfinding solution for large screens that shows space availability, maps event listings to rooms, and can even allow room booking at the RoomBoard™.

Visix RoomBoard™: Interactive Room Management

  • Combine digital signage, interactive wayfinding and schedules
  • Direct staff and visitors to their meeting rooms
  • Book from Exchange, EMS or MeetingMinder™ Touch room signs
  • Include full-kiosk support for booking at the RoomBoard™
  • Integrate mobile tools with QR codes and SMS
  • Customize the design with your logo, colors and map

 
All RoomBoards™ are custom-built with your logo, colors and map. Maps are interactive and room availability is instantly recognizable with available rooms in green and occupied rooms in red. The number of available meeting rooms is also displayed prominently at the top of the screen to let meeting organizers know their options at a glance.

Event schedules and room availability are fed by a scheduling application like Exchange or EMS, and we can build in custom controls on screen to allow viewers to schedule space right at the RoomBoard™.

Point-to-point directions can be provided to visitors, and content blocks can play back standard digital signage content. All of our RoomBoard™ designs include visual paths from the “You Are Here” icon to the target destination, and scrolling tools at the bottom of the screen make our designs ADA compliant.

Clients can integrate the RoomBoard™ with MeetingMinder™ Touch room signs – all being fed by a central scheduling application and all allowing scheduling at the display – for an enterprise-wide scheduling solution.

Need custom wayfinding? Find out more about our interactive wayfinding designs here.