Top 5 Reasons to Replace Your Paper Signs with E-Paper Room Signs

We’ve talked about how room signs can improve your business, but today we want to focus on e-paper room signs.

Many businesses and universities are using sheets of paper outside meeting rooms to show who’s using the room and when. This isn’t very practical because your staff has to constantly print out paper sheets, take them down when meetings end, and start the whole process again the next day.

E-paper meeting room signs are better than paper for five reasons:

1. Electronic room signs are modern.
We don’t think anyone will argue that paper signs look great. Not only are they labor-intensive, but they can make a beautiful conference area look a bit shabby. Electronic room signs are sleek and modern, and can be customized with frames and mounting that fit your environment.

E-paper signs are small and unobtrusive, and they mount easily to walls, glass or other surfaces. You can customize a frame or enclosure to fit your décor, and even tailor the layout of the schedule information on the screen.

2. E-paper room signs integrate with your calendar program.
You can feed calendar data to e-paper signs using popular programs like Microsoft Exchange, Google Calendars, EMS, 25Live by CollegeNet, and Delphi by Newmarket. If you don’t have a calendar program, you can import a standard text file with your schedule data.

By integrating your signs with your scheduling application, you can manage all of your events in one place and have them go to the screens with just the click of a mouse. It’s a lot easier to click “publish” one time than to have to sort and print individual calendars for each room.

3. E-paper room signs are wireless and battery-operated.
One of the challenges that people worry about when installing room signs is getting all of those wires run through the walls. E-paper signs save you that headache because they don’t need any cabling. They get updates through wireless RF transmission, so no network cables are required.

E-paper signs run on batteries, so you don’t have to worry about bulky power bricks or cables. The batteries are only used when they change data, so they can last for up to three years or 10,000 updates.

4. E-paper room signs are very affordable.
If you have a large training or conference center, fitting out every room with an electronic sign can add up. However, e-paper signs are a very inexpensive option to bring your rooms up to date.

With each sign costing only about $275, you can outfit all of your meeting rooms without breaking the bank. The entire package consists of the signs, your scheduling application, and an RF transmitter to send your data to the signs.

5. E-paper room signs save time, money and waste.
Publishing updates from a desktop is faster and easier than manually printing, posting and removing signs, so you’ll definitely save time. Also, consider the hours of lost work and productivity from the staffer that’s tasked with maintaining your paper system.

You’ll also be saving on ink, paper and printer maintenance if you bin those paper signs. And there’s the green benefit of saving on the raw materials and waste that printing brings with it.

Bonus: E-paper room signs are great for office hoteling.
E-paper signs are small and flexible enough that you don’t have to just use them for conference rooms. They can easily attach to a cubicle or workspace for office hoteling.

If you have a mobile workforce, or an activity-based workplace, you can use e-paper signs for temporary desk assignments. Room sign data is quickly and easily updated, just like those used for meeting rooms, and they can be easily moved around your space because they’re wireless.

Read more about the benefits of office hoteling here.