Simply the smartest way to show bookings in a flexible workplace

Use wireless ePaper room and desk signs to display data from your existing calendars.

ePaper desk sign with desk reservation information in red block on graphic photo background mounted on brick wall behind desk with pen holder, monitor and mouse

ePaper desk sign with desk reservation QR code in white block on graphic photo background mounted on wall behind desk with coffee mug and laptop

ePaper desk sign with desk reservation details in black block on graphic photo background of justice statue mounted on desk with woman working on computer

ePaper room sign with attorney office branding mounted on wood paneling outside meeting room

ePaper room sign in portrait orientation mounted on glass outside conference room

EPS 125 epaper room sign showing schedule with QR code for booking rooms

ePaper sign mounted on glass outside of shared office showing digital nameplate with reservation data

Finally, an affordable, scalable, and hassle-free way to show schedules and reservations across hundreds of desks, rooms, and workspaces.

Wireless and lightweight
Battery-powered
Dedicated wireless network
Four sizes available
Easy to mount on any surface

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No new scheduling software

Publish room schedules and space reservations from your own app:

Why ePaper is Better than LCD Displays

Compared to LCD displays and tablets, ePaper delivers superior value for dense workspace deployments.

Lower Cost Per Sign

Costs less per sign so you can afford to cover more desks and rooms across your entire facility.

5+ Year Battery Life

Runs for 5+ years on a battery, with signs that can last 10+ years with minimal maintenance.

Mount Anywhere

Mounts on almost any surface – glass, walls, doors, desk dividers – with no cabling required.

Dedicated Network

Uses a dedicated wireless network, so you don’t overload corporate Wi-Fi or add devices to manage.

Energy Efficient

Eliminates 24/7 power draw, lowering energy use and total cost of ownership significantly.

Easy to Scale

Roll out across hundreds or thousands of desks and rooms without IT headaches or infrastructure upgrades.

Where ePaper Makes the Biggest Impact

ePaper desk sign with desk reservation data on graphic background showing mountainside with trees mounted on wall behind desk with pencil jar, monitor, keyboard and mouse

ePaper Desk Signs for Office Hoteling

Make hoteling obvious. ePaper desk signs show real-time reservations and availability right where people sit, with QR codes for instant booking and check-in. Employees don’t have to hunt for their desk or guess whether a space is taken.

Explore ePaper Desk Signs

ePaper Room Signs for Meeting Spaces

Stop the confusion at conference room doors. ePaper room signs show schedules, availability, and booking QR codes at each room, so people see what’s happening now and what’s coming up next – without tablets, cabling, or wall boxes.

Explore ePaper Room Signs

How It Works

The EPS software connects to your existing booking platforms to pull live schedule data. It automatically updates every ePaper sign over our wireless network, so room and desk displays always show the latest information. No manual steps or extra software needed.

Visix EPS ePaper workplace signs diagram with icons: Booking Platform, EPS Software, RF Transmitter, EPS ePaper Signs

Why choose Visix?

Trusted by Workplace Leaders for Over 45 Years

Since 1980, we’ve helped thousands of businesses, campuses, and facilities transform their visual communications and space management to streamline operations and create better workplace experiences. Our enterprise-grade solutions and dedicated support teams ensure your success from day one through years of reliable operation.

Learn more about Visix →

YEARS IN BUSINESS
Proven stability and continuous innovation

YEARS OF EPAPER EXPERTISE
Deep specialization in ePaper deployments and best practices

EPAPER SIGNS DEPLOYED
Real-world experience across diverse environments

CUSTOMER SATISFACTION
Exceptional support and product reliability

The ePaper Advantage

Top 8 Reasons to Switch to ePaper Signs (and Never Look Back)

Smart facility and workplace experience managers are already seeing real ROI with Visix ePaper signs – boosting productivity while slashing operating costs. Imagine a “set it and forget it” solution that both empowers employees and simplifies space management. Here’s why it’s a no-brainer:

1. Unbeatable Scalability: From One Desk to Thousands

While competitors struggle with large deployments, our solution is engineered for enterprise space management. Effortlessly display scheduling for hundreds of rooms and thousands of desks across your entire organization. Adding 50 or 500 more EPS units is mostly placement and assignment – not infrastructure work to bring power and network to each workspace.

2. Five-Year Battery Life: Engineered for Flawless Operation

Our signs only use power when the display changes, giving them an incredible 5+ year battery life with standard, field-replaceable CR2450 cells. That means no more maintenance headaches, constant battery replacements, or chargers cluttering your space. Designed for 10+ years of service life, this longevity reduces refresh cycles and waste while saving you time and money.

3. Zero Disruption Installation: No Wires, No Worries

Forget expensive cabling and complex installations. Our ePaper signs are wireless, lightweight, and can mount anywhere in minutes using 3M Command Strips or provided mounts – no outlets, USB hub clutter, or cable routing required. EPS signs run on batteries, so workspaces stay clean and professional. It’s so easy, you can do it yourself without contractor costs.

4. Zero IT Headaches: Enterprise-Grade Security & Integration

Our EPS solution seamlessly integrates with your existing scheduling software and workplace management platforms. Centralized management pushes updates over RF throughout the day without user intervention. The dedicated EPS wireless network boosts reliability and keeps thousands of endpoints off enterprise Wi-Fi, reducing congestion and eliminating credential headaches.

5. Budget-Friendly: Affordable and Lower Total Cost of Ownership

Provide a premium experience without the premium price tag. Our ePaper signs are significantly more affordable than tablet-based room signs, with lower ongoing OpEx and proven ROI. No AC power runs, long service life, fewer help-desk tickets, and fewer network endpoints to manage mean you can outfit your entire facility without breaking the budget or overwhelming IT.

6. Eco-Friendly: A Tangible Commitment to Sustainability

Show commitment to sustainability while improving operations. ePaper signs have the lowest environmental impact of electronic displays, using 99% less energy than traditional digital displays and eliminating paper schedules. With years-long batter and service life, you’re reducing electronic waste while cutting energy costs. It’s a win for your bottom line and the planet.

7. Empower Employees: A Frictionless Workplace Experience

High-contrast, paper-white readability stays crisp from any angle, letting employees easily find space at a glance. Screen data remains readable even without power, and QR codes enable instant booking at the sign. Because EPS signs mount anywhere (desk edges, partitions, walls, glass), findability scales across your workplace, reducing frustration and boosting productivity.

8. Fully Customizable: Match Your Brand and Your Style

Our signs are not only functional but also beautiful. Choose from a variety of screen templates or customize onscreen designs. Customize faceplates to match your brand and office décor with raised room numbers and braille for accessibility. With flexible mounting options and sleek design, EPS enhances your workplace design while delivering the functionality your team needs.

More intelligent workplace operations

Wouldn’t It Be Smart to Take a Look?

EPS 27 ePaper sign mounted on edge of desk to show workspace reservation

ePaper desk sign with desk reservation QR code in white block with tiger head graphic mounted on wall behind desk

EPS 74 ePaper room sign mounted on glass with custom architectural faceplate

EPS 125 ePaper meeting room sign with custom branded faceplate mounted on wall

Let us show you how our ePaper signs can transform your workplace. Schedule a quick, no-obligation demo with one of our experts today.

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EPS Specifications

Scalable ePaper Signs for Enterprise Workspace Management

The right sign for every space. All on one place.
Create a complete scheduling ecosystem by combining different signs for desks, offices, and conference rooms – all managed seamlessly on a single platform.

EPS 27

small ePaper sign with QR code on screen for desk hoteling in offices - mounts to desk edge

Display size: 2.4″ x 1.2″
Resolution: 296 x 152
Orientation: Landscape
Size: 3.1″w x 0.6″h x 1.7″d
Weight: 1.3 oz.
Power: 2 ea. CR2450 batteries
Colors: Red, white, and black
Mounting: 3M Command Strips included
Faceplate: Dark grey or white bezel

EPS 42

Display size: 3.3″ x 2.5″
Resolution: 400 x 300
Orientation: Portrait or Landscape
Size: 3.9″w x 3.3″h x 0.5″d
Weight: 3 oz.
Power: 4 ea. CR2450 batteries
Colors: Red, yellow, white, and black
Mounting: 3M Command Strips included; optional glass mount
Faceplate: Dark grey or white bezel; custom faceplates available

EPS 74

Display size: 6.4″ x 3.85″
Resolution: 800 x 480
Orientation: Portrait or Landscape
Size: 7.15″w x 4.8″h x 0.75″d
Weight: 10 oz.
Power: 6 ea. CR2450 batteries
Colors: Red, yellow, white, and black
Mounting: Detachable adapter with screw holes; optional glass mount
Faceplate: Dark grey or white bezel; black frame included; custom faceplates available

EPS 125

Display size: 9.78″ x 7.8″
Resolution: 1304 x 984
Orientation: Portrait or Landscape
Size: 8.7″w x 10.9″h x .47″d
Weight: 16 oz.
Power: 1 ea. 4800 mAh lithium polymer (or LiPo) battery
Colors: Red, white, and black
Mounting: Detachable adapter with screw holes; optional glass mount
Faceplate: Dark grey or white bezel; custom faceplates available

EPS RF TRANSMITTER

Size: 6.2″w x 4.5″l x 1.4″h
Power: 1 x 10/100Mbit Ethernet port, Industry standard IEEE 802.3af PoE specification; 1 x DC power input (optional)
RF Communication: IEEC 802.15.4a compliant
RF Frequency: 915MHz ISM Band 2-way wireless
LEDs: Power, connection and Ethernet activity
Mounting: Integrated wall/ceiling mount

Frequently Asked Questions (FAQ)

If you can’t find the answers you’re looking for, or would like more specifications and pricing, please contact us today. Why wait?

ePaper signs are more cost-effective than LCD displays over the entire life of your deployment. They are less expensive to buy and install, and demand significantly less maintenance and support.

EPS deployments can be up to 75% less than LCD signs. ePaper delivers 5+ year battery life with zero power infrastructure and its own dedicated wireless network, dramatically reducing IT overhead and total cost of ownership. Multiple sizes to fit any space, perfect readability in any lighting, and hands-off management means ePaper provides superior value compared to powered displays.

Need touchscreen interaction? Check out our Connect solution. But for most deployments, ePaper delivers better ROI.

Yes! EPS promises seamless integration with your existing calendar systems and workplace management platforms. No data migration or system replacement required – the signs simply display your current scheduling data. This preserves all the analytics workflows and reporting systems your organization depends on for smarter real estate and hiring decisions. EPS signs support data from:

Microsoft Exchange
Office 365
EMS & EMS Platform Services
Google Calendar
25Live by CollegeNET
Delphi FDC (Amadeus)
Astra Schedule by Ad Astra

Tango Reserve by AgilQuest
Mazévo
Maptician
OfficeSpace Software
Text file (data exported from platforms not listed)

Absolutely. Start with a few signs for testing, then easily scale to hundreds or thousands of spaces without costly or time-consuming infrastructure changes. The system manages multiple locations and calendar systems from one installation, so you can pilot one floor and then expand building wide. Many customers start with 10-20 signs and grow to hundreds once they see the benefits. Perfect for phased rollouts and budget-conscious deployments.

Individual EPS signs only update when the reservation or schedule data they’re showing has changed in order to maximize battery life. When schedules or other data does change, they update within a few minutes.

Your choice. We can recommend on-site server specifications, but most clients choose cloud hosting to take advantage of our 24/7 monitoring and automatic updates with zero server maintenance burden on your IT team.

EPS 27, EPS 42, and EPS 74 signs use standard CR2450 batteries that can be recycled. EPS 125 signs use a proprietary 4800 mAh lithium polymer (LiPo) battery. You can easily replace any of our EPS batteries yourself using step-by-step instructions with photos in our online help.

No. They have their own dedicated wireless network for increased security and reliability. This eliminates IT headaches and network congestion.

EPS offers industry-leading 5+ year battery life since power is only consumed when the display updates. Signs maintain 100% uptime because the image persists even without power, unlike traditional LCD screens.

The hardware is purpose-built and engineered for a 10-year lifespan. Our online help includes cleaning and care instructions to help you maximize their longevity and performance.

We’ll figure that out for you by reviewing your floor maps. A good rule of thumb is to use one transmitter per floor and every 20,000 sq. feet of floor space that needs coverage.

RF transmitters also support Power over Ethernet, saving you an extra cable, installation time, and cost.

Mounting accessories are included for immediate deployment. Installation requires only basic screws or 3M Command Strips – no special tools or contractor expertise needed. The lightweight signs mount easily on walls, desks, glass, partitions, and other surfaces, allowing your facilities team to handle the entire rollout. Our optional glass mount kits are recommended when mounting EPS 42, EPS 74, or EPS 125 signs on glass.

If you have a unique mounting situation in mind, reach out to us.

Our EPS wireless communications protocol has been designed with security in mind. One-way RF communication prevents any upstream traffic onto network computers and consequently offers no path onto the client IP network infrastructure. The dedicated RF frequency avoids Wi-Fi network congestion and doesn’t compete with other wireless infrastructure.

Yes. Many of our standard templates include space for your logo, and we’re happy to customize your screen design with different data layouts and imagery.

Yes. Since E Ink signs support images, simply include a QR code that routes to your existing booking system – no new user accounts, apps, or training required. For enhanced user experience, consider pairing EPS signs with Choros mobile space booking to let employees reserve shared spaces and assets from their phones without additional apps or logins.

You can frame your electronic paper room signs with attractive faceplates with your own unique design. This maintains your professional workplace aesthetic while delivering the functionality your teams need. Size, shape, and graphics are all up to you, so the possibilities are endless. See our gallery for faceplate examples.

Our signs adapt perfectly to any workplace model – hot-desking, hybrid work, you name it. ePaper is perfect for flexible workspaces using shared desks, workstations, offices, and meeting rooms. Since there are no cables to relocate, you can reconfigure layouts instantly. Battery operation means immediate deployment anywhere in your facility. The system scales seamlessly from small pilot programs to enterprise-wide flexible seating initiatives.

Most customers see ROI within 6-12 months through reduced IT support costs, eliminated paper printing, lower energy consumption, and optimized space utilization. The long battery life and minimal maintenance requirements deliver significant ongoing savings and TCO compared to powered displays, while better space visibility helps optimize real estate usage and improve employee productivity.